Registration & Enrollment Procedure for Children Returning to the District after Having Been in Residential Care, Such as Incarceration and/or Other Reasons

When such children are under the custody and care of a residential facility and the return to the child’s home in the NTCSD is imminent, the parent of the child or an agency representative contacts the school district to:

1. Inform the District that the child is returning to their home within the district
   
   
2. Re-enroll the child in the District for the purposes of establishing an educational program; and/or
   
   
3. Communicate with the District representative (Director of Special Education) to facilitate a transition for the child to an educational program that would support the child’s needs (through the CSE process).
   
   

When there is contact with the NTCSD to register the child in the school district. The following is the procedure that occurs:

1. Parent/Guardian and/or agency representative liaison contacts NTCSD to register the student.
   
   
2. All documentation related to living/residency, guardianship and school records is received. This includes all special education documents (IEP, evaluation reports, etc.) as necessary.
   
   
3. If the student is recommended to attend a specialized special education program such as a day school, out of district program, communication with such school/program occurs. If the child requires a referral to such program, communication and referral packet including all school information, health information, school records, etc, regarding the student is sent to the requested school. If the student attended a general education program in the public school of residence or is recommended to attend a general education program, the student’s needs are reviewed for appropriateness of NTCSD public school programming. All necessary information is shared and decisions are made on best interest of the child with the Parent/guardian, NTCSD representative (Director of Special Education/Student Services) and the agency representative Liaison.
   
   
4. Student begins in appropriate school program. If specialized program (special education), transfer intake meeting occurs following the CSE Part 200 regulations requirements. This includes meeting which includes the child’s parent/guardian, School Representative of receiving school, and NTCSD Director of Special Education and/or designee.
   
   CSE Meeting requirements are followed as outlined in Part 200 Regulations. A collaborative discussion with all stakeholders involved related to the student's needs and services as outlined in his/her IEP which the education programming for the student, which may include the rationale and reasoning as to why the child requires such specialized program and how it is designed to support the child’s specialized needs, the child’s educational achievement occurs. This program is reviewed annually to determine progress.
   
   -- If the student attends a public school in the District, collaborative discussion with necessary stakeholders (parents/guardians, school representative and/or agency representative Liaison) occurs to support the student’s needs and discuss the student’s current educational levels and any expectations necessary for the child to be successful (Code of Conduct, Schedule, Course Selection etc.)
   
   
5. As outlined for children with IEP services, the CSE meetings occur an annual basis (minimally) to review the student’s progress, continued need areas, and other educationally relevant factors (attendance, participation in school related activities, grades, evaluations, assessments etc.) to determine the student’s educational program. If need(s) arise based upon communication with school representatives, parents/guardians, additional meetings can be scheduled for formalized collaboration.
   
   
6. Upon completion of the CSE meeting, all necessary stakeholders receive a copy or access to the individual IEP for the student(s) (electronic version occurs for specific schools). The parent/guardian receive a copy of the IEP in the US Mail. The school in which the student attends has electronic access to student’s IEPs through a confidential, data management system called Frontline Education-IEP Direct via a username and passcode.