Parents, guardians and members of the community who have organized booster clubs for the purpose of supporting a specific program should be aware of the guidelines established by NTCSD administration. Administrative Regulation 3260R states booster clubs must:

• Be voluntary and foster support for a specific district activity/program.
• Have a constitution/bylaws on file with the athletic director.
• Submit fundraising activity requests to the athletics director/principal.
• Seek prior approval for use of district facilities by completing a Facility Use Request.
• Avoid interference with the decision-making of student groups.
• Acknowledge and adhere to the authority of district employees in the administration of their duties and responsibilities.
• Assume complete financial responsibility for their club, including but not limited to providing adequate insurance coverage.
• Maintain accurate financial records as requested by New York State.
• Provide a current roster of officers and members to the athletic director’s office at the start of each school year.
• When planning banquets/end-of-season events, please be cognizant of other scheduled games.
  
  

Q: What are the steps to hold a fundraiser?
A: All booster club fundraisers must go through an approval process, 30 days prior to the event date, to make sure it adheres to district policy and that no conflicts exist. The fundraising form (7450F) must be completed and returned to the athletic director. The athletic director will maintain a list of all booster fundraisers. Requestors will be notified by the athletic department regarding status of the form. If door-to-door fundraising is to be done by students, Board of Education approval is necessary and parental/guardian permission is necessary.
 
Q: Our booster club wants to use our fundraising proceeds to purchase equipment, supplies and clothing for our team. How do we do that?
A: Equipment, materials or supplies purchased by a group must be approved by an administrator prior to ordering. Administrative regulation 7450R states in the area of sports equipment, materials or supplies, the athletic director shall also agree to the appropriateness of a purchase prior to ordering. Since our athletic logo and school colors identify our district, all clothing purchases must be reviewed to ensure that the proper school colors are used and that the athletic logo is properly sized and displayed on the clothing.

Q: How do I make a donation?
A: As stated in BOE Policy 5230, offers of gifts/grants/donations must be made in writing to the Board of Education who accepts on behalf of the school district by official action/resolution approved by a majority of the board.